Who we are
Workshops for Schools is operated by Jolly Good Productions, a partnership run by Ron and Hazel Wood in Richmond, North Yorkshire. Jolly Good Productions is the data controller for the personal information described in this notice.
For privacy enquiries, email ronwoodtd@gmail.com.
Information we collect
When you contact us or complete the enquiry form, we may collect:
- your name, role, email address and telephone number;
- the school or organisation name and postcode;
- the workshop, preferred dates, year groups and pupil numbers;
- the contents of your message and later correspondence;
- booking, invoice and payment information where a booking is made; and
- limited technical information recorded automatically in website security and server logs, such as an IP address, browser type, date and time.
If you choose to submit a review, we may also collect the name and school details you provide, together with your comments about the workshop. Please do not include personal information about individual children.
Please do not use the enquiry form to send confidential information about individual children or unnecessary medical or special-category information. General information about a class’s requirements can be discussed after we respond.
How and why we use your information
| Purpose | Lawful basis |
|---|---|
| Responding to an enquiry, checking availability and preparing a quotation | Taking steps at your request before entering into a contract |
| Arranging, administering and delivering a confirmed booking | Performance of a contract and our legitimate interest in managing the service effectively |
| Keeping financial, tax and business records | Compliance with legal obligations |
| Protecting the website, preventing spam and resolving technical problems | Our legitimate interest in maintaining a secure and reliable website |
| Handling queries, complaints or legal claims | Our legitimate interests in administering and protecting the business and, where applicable, legal obligations |
We do not use information submitted through the enquiry form to send marketing emails, and we do not make decisions about people using solely automated processing.
How long we keep information
We keep personal information only for as long as it is reasonably needed:
- enquiries that do not become bookings are normally kept for no longer than 24 months after the last contact;
- booking, invoice and related business records are normally retained for up to seven years, so that we can meet tax, accounting, insurance and legal requirements; and
- security logs are normally retained for a much shorter period unless they are needed to investigate a problem.
Information may be kept for longer where required by law or while a complaint, dispute or legal claim is being handled.
Your data protection rights
Depending on the circumstances, you may have the right to:
- ask for a copy of the personal information we hold about you;
- ask us to correct inaccurate or incomplete information;
- ask us to delete information we no longer need;
- ask us to restrict how information is used;
- object to processing based on legitimate interests; and
- receive certain information in a portable format.
You have the right to object to our use of your personal information where we rely on legitimate interests. We will consider your request and stop using the information unless we have compelling legitimate grounds to continue or need it for legal claims.
These rights are not absolute and may depend on the lawful basis and circumstances. We may need to confirm your identity before responding. We normally respond to a rights request within one month.
Questions and complaints
Please contact Ron and Hazel Wood at ronwoodtd@gmail.com if you have a question, want to exercise a data protection right or are unhappy with how your information has been handled.
You also have the right to complain to the Information Commissioner’s Office. Details are available at ico.org.uk/make-a-complaint, or you can telephone the ICO on 0303 123 1113.
Changes to this notice
We may update this notice if our services, website technology or legal responsibilities change. The latest version will always be published on this page with its revision date.